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The purpose of the role is to provide a comprehensive personal assistant service, including drafting routine correspondence, maintaining diaries, screening telephone calls and personal callers; to act as first point of contact for meetings – planning for meetings (collating and preparing the necessary background papers, etc.) and ensuring that all the required supporting information is available. You will need to provide the first point of contact for telephone calls and personal callers, answering routine enquiries and furnishing information as requested.   

The purpose of the role is to provide comprehensive confidential secretarial and administrative expertise to enable Directors to operate most effectively in all corporate matters relating to the service whilst promoting and presenting a positive image of the Senior Management Team; to act as administrator for corporate projects, workshops and reviews and for key multi-agency and multi-disciplinary groups and committees. On occasion, you will need to provide comprehensive confidential secretarial and administrative support to Managing Director; prepare agendas and background papers for meetings, assist with the preparation of reports and compose letters on behalf of the senior management team as necessary.

The purpose of the role is to oversee the timely publication of relevant documents including reports and minutes, ensuring that procedural requirements are met; you will need to maintain information on the website in a timely and accurate manner, compile and publish the authoritative record of decisions and develop and maintain templates for different forms of publication, so that data can be captured effectively and published online in a variety of different ways. You will be required to maintain accurate and up-to-date lists of documents and develop ways of automating such lists to make it easier to find; maintain and (where necessary) develop open datasets, so that such data can be published quickly and accurately in a manner which enables it to be reused in other contexts online.

A world-leading provider of fund administration services is seeking a Secretarial Administrator for a 6 month fixed term contract.

The successful candidate will be responsible for meeting and greeting guests and visitors, distributing correspondence, assisting with a variety of administrative tasks and providing administrative support to other teams.

Previous experience as a Receptionist or General Administrator, excellent written and verbal communication skills and a professional demanour are all essential for this role.

Our client has a new exciting opportunity for an Administrator to support the Group Secretariat team in Jersey. Within the role you will maintain all statutory records of the internal companies of the group and ensure that the group and its subsidiaries maintain the accepted principles of good corporate governance, placing emphasis on ensuring all legal, regulatory and other necessary requirements.

You will assist with a varied workload to include duties such as the preparation/organisation of agendas and board packs; taking minutes of board (divisional and jurisdictional) and committee meetings; dealing with correspondence; maintaining records as well as writing reports, ensuring decisions made or action points agreed are communicated to the relevant parties.

Our client is looking for an administrator on a temporary basis. The purpose of the role is to manage the day to day administrative functions of the bookings and events programme. To maintain close contact with employees, managers, trainers and other professional staff and act as the first point of contact for event enquiries. You will also process invoices, produce agendas and take minute of meetings. Contact Shannon

The purpose of the role is to assist and work in conjunction with the Probate and Protection Division in all matters relating to probate, Lasting Powers of Attorney (“LPAs”), Delegates and Tuteurs. The main focus will be on registering LPAs for Property and Affairs and Health and Welfare; coordinating and managing the process appointing Delegates; and examining documentation received from Delegates and Tuteurs. You will review all applications for LPAs and decide as to validity and acceptability. Enter relevant data on the capacity database. Perform verifications and issue notifications; receive and review objections; review inventories, annual report and plans, accounts and other documentation received from Delegates and Tuteurs amongst more. Contact Shannon